How to Add Alt Text

Alt Text is a description that is added to content in a document such as of images, graphs and charts.

It is read by screen readers to describe a photo or graphic for individuals who are visually impaired.

The instructions below outline the steps to add Alt Text to content in a Word document.

 

STEP 1:
  • From your document, select the image that needs a description.

Option A

Right click on the image and select Format Picture.

 

Format picture

 

 

 

 

 

 

Option B

Click on the image and select Picture Format from the menu.

 

 

 

 

 

 
STEP 3:
  • Select Alt Text.

 
STEP 4:
  • Add Title and Description in the appropriate fields.

 

 

 

 

 

 

 

 

 

 

 

IMPORTANT:

Avoid using the option 'Generate Alt text for me'.

This option will create an automated description that does not properly describe the image.

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